ADE Notary Services® ("we," "our," or "us") is committed to protecting the privacy of our clients, website visitors, and all users of our services. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with applicable laws, including New York State notary laws and federal regulations.

1. Information We Collect

We may collect the following types of information:

Personal Identifiable Information (PII):

Full name, address, phone number, and email address
Identification documents (e.g., driver’s license, passport) for notarial purposes
Signatures and notarized documents
Payment and billing information

Technical and Usage Information:

IP address, browser type, device identifiers
Website interactions (cookies, page visits, etc.)

2. How We Use Your Information

We use your information to:

Provide notary services (mobile, electronic, or remote)
Verify your identity for compliance with legal requirements
Communicate with you regarding appointments, confirmations, or follow-ups
Maintain internal records and improve our services
Process payments and provide receipts
Comply with applicable federal and state laws, including recordkeeping obligations

3. Disclosure of Information

We do not sell or rent your personal information. We may disclose your information in the following cases:

Legal Requirements: To comply with subpoenas, court orders, or other legal processes
Business Operations: To service providers (e.g., payment processors or scheduling platforms) under confidentiality agreements
Consent-Based Sharing: When you explicitly authorize us to do so

4. How We Protect Your Information

We use physical, electronic, and administrative safeguards to secure your data, including:

Encrypted digital storage of notarial records
Password-protected access to client files
Secure cloud platforms and secure transmission for remote notarizations
Locked file cabinets for any physical documents retained (as required by law)

5. Data Retention

We retain personal information only as long as legally required for notarial acts and business records. In most cases, this period is 7–10 years depending on state law.

6. Your Rights and Choices

You have the right to:

Access or request copies of your notarized records (with proper identification)
Request corrections to inaccurate information
Withdraw consent for optional communications
File a complaint with your local Secretary of State or Department of Licensing if you believe your information was mishandled

7. Cookies & Online Data Collection

Our website may use cookies to:

Track visitor interactions
Improve website functionality and user experience

You can disable cookies through your browser settings, though this may impact website performance.

8. Third-Party Links

Our website or communication may include links to third-party sites (e.g., payment portals or document upload tools). We are not responsible for the privacy practices of these third-party sites.

9. Children’s Privacy

Our services are not directed to children under the age of 13. We do not knowingly collect information from minors without parental consent.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, or would like to exercise your rights, please contact:

ADE Notary Services®
Email: adenotaryservice@gmail.com
Phone: (917) 716-3830
Website: adenotaryllc.com
Location: Spanish Harlem, NY – Serving all five boroughs